Who Requires a Task Management Software so when?

Many people find themselves at a certain point within their life looking for a task management software to greatly help them refocus and keep their finger tips about what is important. Task management products organize, schedule and make sure that tasks get done promptly. On short it can boost your productivity. When you are better organized and more focused on what you want to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing request for such tools generated a large base of good task and project management solutions. There are a lot of choices to help manage the tasks, ranging from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are actually looking for a personal organizer application to place some order in their busy and messy life. "In the beginning, I somehow managed to keep everything in my own head. Then, when i began to take on more projects, I realized that I needed a task management system to help keep me organized and focused." says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the proper execution of the so called "TO ACCOMPLISH List" applications where users develop a list of tasks for which they set a start date, some deadlines and a priority - something very simple.

The Getting Things Done (GTD) methodology

Almost all of the to-do-list applications these days adopt, to 1 degree or another, the GTD approach to task management based on the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary concerning how tightly or loosely bound to GTD they're. The problem, though, with TO ACCOMPLISH lists and personal organizers is that are only good for your work. Task management or task tracking software is more than only a to-do list. In a business lots of the tasks are collaborative and require multiple associates to fulfill several tasks in a single project. In cases like this you need a credit card applicatoin where assignments could possibly be made, all tasks could be tracked, and completed work could be archived. It is a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks in time or even create plans. This is a further step to an upper level: project management or project planning software.

Why do we need a task management application?

Each day we spend usually on urgent but low priority tasks as the most important ones get delayed until a later date. Unfortunately, that "another day" might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed in the event that you try to find out the 20% of high priority tasks. Basically an effective task management software must give you the best way to find these top 20% of important tasks for a effective project management process. This is the major problem with task management applications: they require an excessive amount of effort on users part. You can easily spend a lot of time on organization, rather than enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make using them easier than writing things down on a piece of paper.

Benefits of an activity management tool

allows you to organize, assign and prioritize tasks
lets you establish goals and milestones also to manage deadlines
you don't need to remember all tasks and much more productivity using reminders
entire work integration, effort delegation for increased efficiency and reduced costs
the break down of complex tasks into smaller deliverables that can be controlled with minor difficulty
A task management software can be an essential component for organizational and business operations and will make managing the project simpler.